The Excel Trap
Limited Attribute Tracking
Like many startups, the financial operations in this firm were tracked using Excel sheets. Most vendors still rely on spreadsheets to monitor key financial metrics like pay rate and bill rate. But here’s the challenge: attributes vary by client and is your tool/ATS dynamic enough to adapt to those differences?
The Missed Attributes
While tracking pay rate and bill rate is a good start, it barely scratches the surface. What about other business-specific attributes like overhead charges, net margin, OT pay rates, DOT pay rates, leave encashment, and more? These vary not just by client, but also by each company’s business model.
The Real Problem
Relying on spreadsheets alone brings a lot of hidden challenges. First, there are potential security and privacy risks like the data being misplaced or shared without control. This is a definite concern in industries like healthcare where regulations like HIPAA and GDPR apply. Then there’s the risk of human errors, some of the common ones being typos, broken formulas, or missed updates. Excel lacks integration with timesheets, holidays, accounting tools, or compliance workflows, which means everything stays fragmented. There’s no audit trail to track changes, no version control, and no way to see historical revisions clearly. This also presents situations for frauds where timesheets are submitted after the contract end dates make it a herculean task to track using excel sheets. As staffing businesses scale, spreadsheets become harder to manage. Teams struggle with visibility, and even basic decisions get delayed because the insights are always a few tabs away.
The Solution
You need to upgrade to an AI solution that’s built for flexibility and exclusively for staffing industry alone!. This is where their journey led them to ZuraTM.
Within weeks of integrating their data with ZuraTM, everything from data ingestion to notifications/reminders began running smoothly. Teams stopped relying on manual updates, and no attribute went missing again. Real time sync kicked in errors reduced, and compliance improved.
The analytics showed them exactly what they needed, with a custom-built drilldown option tailored to their workflow. Once new attributes were updated, everything else aligned seamlessly real-time. No delays, no manual refreshes. Clean, clear insights were right at their fingertips. Margins improved, overheads were tracked effortlessly, and missed deadlines became a thing of the past.
Their co-founder already heard about this solution from one of their peers Jill, who used ZuraTM to battle through timesheet chaos and ended up running a successful company.
Although Jill’s issues were completely different, let’s take a look at what she battled in her company
Why ZuraTM?
ZuraTM is a smart, AI-powered solution built for staffing firms of all sizes to simplify timesheet processing. Whether you are using an ATS or Excel, ZuraTM lets you track what truly matters for your firm, be it invoice calculations, payroll, etc. We help talent management companies track and gather all valuable insights for hyper growth
